Career Opportunity: Baylor College of Medicine Children’s Foundation-Swaziland (Foundation)

Executive Director - Baylor College of Medicine Children’s Foundation-Swaziland (Foundation)

Reports To: Chairman, Board of Directors 

Department: Administration 

Duty Station: COE, Mbabane, eSwatini 

Classification: Executive 


Position Summary

The Executive Director (ED) has the responsibility and authority of organizational management, development, and supervision of the Foundation’s operations, programs, and activities. 

Minimum Qualifications

a minimum of a Master’s Degree in Business Administration, Social Sciences, or related field; and a minimum of 5 years of experience in non-government organization management and administration. eSwatini citizen preferred. 

Skills

  • Ability to work in a highly cooperative manner with the Foundation’s department directors and representatives of all partner organizations and institutions 
  • Ability to create and maintain an organizational atmosphere of harmony, cooperation and transparency 
  • Ability to manage multiple programs with flexibility, to forecast trends in service delivery needs, and to adapt to rapid growth and change 
  • Ability to manage human resources with mature judgment, tact, and diplomacy, ensuring that Foundation’s policies and procedures are consistently complied with at all times 
  • Ability to address issues in a timely manner 
  • Ability to establish and maintain written policies and procedures regarding the Foundation’s operations 
  • Ability to demonstrate leadership and interpersonal skills, teamwork orientation, and ability to motivate a wide range of people and cultures 
  • Ability to work flexible schedules, including occasional evenings, and weekends, as needed 
  • Ability and flexibility to travel as needed, including international travel and overnight stays 
  • Ability to anticipate needed changes in Foundation operations and lead the planning process for implementation of needed changes 
  • Ability to create, monitor, and forecast Foundation operating budgets 
  • Ability to manage a comprehensive monitoring and evaluation framework, including qualitative and quantitative indicators 
  • Excellent verbal, interpersonal and written communication skills
  • Ability to utilize word processing and spreadsheet computer applications 
  • Ability to lead by example utilizing the highest ethical, moral, and professional standards of BIPAI 
  • Ability to establish and maintain strong, collaborative partnerships with BIPAI, Baylor College of Medicine, Texas Children’s Hospital, Government of eSwatini, in particular the Ministry of Health, United States Embassy, including but not limited to the US Agency for International Development (USAID), US Centers for Disease Control and Prevention (CDC), other PEPFAR partner organizations, UNICEF, World Health Organization (WHO) and other community-based organizations/non-government organizations.  

Duties and Responsibilities

  • Ensure that all Foundation operations and activities comply with the Foundation’s Constitution, Conditions of Service, BIPAI service line agreements, memoranda of agreement and applicable laws of eSwatini. 
  • Ensure alignment of all Foundation’s activities (e.g., finance, administration, communications, public and government relations, clinical services, research, education, outreach) with eSwatini law and established policies of the Foundation, BIPAI and relevant partner institutions. 
  • Supervise and evaluate the performance of department directors as defined in the Conditions of Service. 
  • Provide feedback on the performance of Baylor College of Medicine (BCM), BIPAI, Texas Children’s Hospital (TCH) staff, faculty and/or volunteers to relevant service line leadership as requested. 
  • Responsible for leave and international travel as defined in the Conditions of Service 
  • Review personnel, administrative and clinical policies and procedures, as defined in the Conditions of Service 
  • Ensure alignment with TCH service line partnerships with Foundation policies, procedures and budget 
  • Prepare annual strategic work plan and budget for approval by the Board 
  • Supervise and coordinate development, provide expert review and ensure strategic alignment with BIPAI/BCM policies and procedures of all grant proposals for new and renewal grants with appropriate leadership and personnel 
  • Supervised and coordinate development and provide expert review for all grant reporting, documentation and site visits with appropriate leadership and personnel 
  • Supervise and coordinate fundraising and development activities, in partnership with the Board 
  • Supervise and provide leadership on property management for all Foundation assets 
  • Report directly to the Chairman of the Board 
  • Provide information/reports as required to the Board 
  • Serve as an ex-officio, non-voting member of the Board, as defined in the Foundation’s Constitution 
  • Advocate in the public forum for issues that fall within the scope of the Foundation’s mission and act as a resource in those areas for public officials, policy makers and the media 
  • Report problems encountered by the Foundation in a timely manner to the Chairman of the Board and designated BIPAI, BCM and TCH leadership 
  • Facilitate and/or mediate partnerships on behalf of the Foundation with appropriate leadership and personnel 
  • Ensure regularly scheduled staff and management meetings, with timely minutes 
  • Represent the Foundation at appropriate external meetings, as needed 
  • Facilitate the integration and participation of the Foundation in the BIPAI Network and any other relevant BIPAI, BCM and TCH service line networks
  • Provide fiscal and budgetary oversight of the Foundation.  
    • Approve and monitor all expenditures of the Foundation, in compliance with established BIPAI/BCM financial policies and procedures 
    • Manage the Foundation’s budget and expenditure variances to ensure proper financial management, reporting and stability 
    • Review and approve monthly Foundation financial statements, including but not limited to balance sheet, income/expense statement, bank reconciliations and monthly budget to actual expenditure reports, prior to submission to BIPAI 
    • Ensure the Foundation fully complies with BCM financial and accounting policies and procedures, as defined in the BIPAI Finance Handbook 
    • Ensure external audits and annual reports are completed in a timely basis, as defined in the BIPAI Finance Handbook 
    • Determine allocation of salary/benefits for the Foundation in accordance with the Conditions of Service and approval by the Board 
    • Participate, as needed, in the recruitment, interviewing and hiring of Foundation personnel
  • Support clinical and research activities of the Foundation  
    • Ensure any and all technical information developed by the Foundation is reviewed and approved by appropriate leadership and personnel prior to dissemination and that the Foundation, BIPAI, BCM and TCH are appropriately acknowledged 
    • Ensure the complete and timely submission of all quarterly and annual reports to BIPAI, BCM, TCH and/or donors as required 
  • Foster positive internal and external relations. 
    • Facilitate communication with staff, patients, other institutions, organizations and the Board 
    • Maintain awareness of the political milieu at the regional, national, and local levels 
    • Facilitate, with legal counsel, policies, procedures and activities that have legal bearing on the Foundation 
    • Be able to articulate the vision and mission of the Foundation, BIPAI and relevant TCH service lines to patients, community, institutions and collaborating partners 
    • Maintain and ensure respectful and supportive interactions with the community 
    • Maintain and ensure respect, appreciation and support of volunteers 
    • Stimulate community support for the Foundation through contacts in the community and actively engage local and national institutions and non-government organizations related to the mission of the Foundation
  • Foster a positive atmosphere whereby staff is involved in the decision-making process within the Foundation 
    • Use negotiation skills when conflicts occur among staff members, patients, volunteers, and/or individuals in the community 
    • Provide information to staff on discussions, decisions, and policies from meetings of the Board 
    • Facilitate multidisciplinary team meetings specific to operations and program planning 
    • Ensure appropriate staff development and team building initiatives are incorporated in the Foundation’s organizational culture 
  • Promote program development 
    • Encourage program development in accordance with the vision and mission of the Foundation 
    • Provide direction, as needed, in promoting community needs assessment activities in order to support program development 
  • Serve as a role model in leadership 
    • Foster the ongoing growth and development of staff 
    • Set the tone for positive staff, client, and community relations 
    • Promote functional, open communication among staff, patients, collaborating partners and the community 

All other duties as assigned by the Chairman of the Board 

About Texas Children’s Hospital

Texas Children’s Hospital, a not-for-profit health care organization, is committed to creating a healthier future for children and women throughout the global community by leading in patient care, education and research. Consistently ranked as the best children’s hospital in Texas, and among the top in the nation, Texas Children’s has garnered widespread recognition for its expertise and breakthroughs in pediatric and women’s health. The hospital includes the Jan and Dan Duncan Neurological Research Institute; the Feigin Center for pediatric research; Texas Children’s Pavilion for Women, a comprehensive obstetrics/gynecology facility focusing on high-risk births; Texas Children’s Hospital West Campus, a community hospital in suburban West Houston; and Texas Children’s Hospital The Woodlands, a second community hospital planned to open in 2017. The organization also created the nation’s first HMO for children, has the largest pediatric primary care network in the country and a global health program that’s channeling care to children and women all over the world. Texas Children’s Hospital is affiliated with Baylor College of Medicine. For more information, go to www.texaschildrens.org. Get the latest news by visiting the online newsroom and Twitter at twitter.com/texaschildrens.